Module in focus: Reservations and Lease management
“I need to use the projector for my presentation tomorrow morning. Can I book the meeting room on the 14th floor for this? I also need sandwiches for nine people. Who can arrange all this for me?” Are you used to hearing similar demands from employees on a daily basis? TOPdesk’s Reservations and Lease management module was recently updated to include the reservations functionality. Managers can now keep track of which objects are leased, by whom and for how long.
Diverse equipment is used on a daily basis within organisations. Larger organisations in particular make use of numerous spaces such as meeting and presentation rooms. To get on with their daily activities individuals may wish to loan objects for days at a time or book rooms for instance. Certainly it is desirable to ascertain the availability of objects and any costs involved. Yet keeping track of such affairs can often become rather complicated.
When an individual has loaned the projector for use in the presentation room on the 14th floor, and ordered sandwiches for Wednesday for instance, a manager undoubtedly wishes to keep track of this. Detection and prevention of double-booking a projector for instance is also of importance. When employees have the means to reserve objects themselves, they can view if and when the desired objects are available for use.
TOPdesk’s Reservations and Lease management module (formerly Lease management) was recently extended to include the option to reserve objects exclusively. Although the module retains many of its original functionalities, such as reporting and overviews, it now caters better to the requirements of both managers and end users. Overviews and reports provide insight into the current stock of objects as well as the availability of rooms within the organisation. Consequently decisions can be made regarding the need for new stock.
Maintaining an overview of leases and ensuring that equipment is returned on time is important - the ability to do this in one integrated system is vital. TOPdesk’s Reservations and Lease management module offers you this and more. The module is an invaluable addition for those organisations that wish to track, analyse and optimise the use of objects and space.
With the Reservations and Lease module:
- Gain insight into the availability, planning and expenses of objects
- Easily reserve objects in the Configuration management database
- Create lease agreements
- Define free objects
- End users can make reservations in the Self Service Help Desk
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